American Society for Horticultural
The name of this organization shall be the
Collegiate Branch of the Southern Region of the American Society for
The objectives shall be to promote the profession of
agriculture as it pertains to horticulture; to sponsor horticultural
activities; to develop fellowship among a membership with kindred interests; to
furnish a medium of contact for horticulture students of the southern region of
the United States; to act as an official agent of the horticulture students of
this region; and to develop new interests and improvement in horticulture
research, teaching, extension and service activities as they pertain to the
field of horticulture.
The membership shall consist of the regular members
of the Horticulture Clubs of the colleges and universities located in the
southern region of the
Regular meeting shall be held in conjunction with
the annual meeting of the Southern Region of the American Society for
The officers of the organization shall be a
President, Vice-President, Secretary, Treasurer, Newsletter Reporter, Collegiate Branch Official Representative to the National
Association of Collegiate Branches. Each of these officers shall be elected to
serve a 1-year term. A
faculty advisor shall be appointed to a 3-year term by the
Executive Committee of Southern Region American Society for Horticultural
This constitution may be amended at any regular
annual meeting by a majority vote of the Horticulture Clubs that have paid club
dues and are represented at the annual meeting of the Collegiate Branch
organization in which the vote is taken, providing notice of such proposed
amendment has been presented in writing to all member clubs at least thirty
days prior to the date of the annual meeting at which said amendment is to be
1—Eligibility and Election of Officers:
officers shall be chosen from the active memberships of the Horticulture Clubs
affiliated with the Collegiate Branch organization. All officer candidates should be currently
enrolled in an undergraduate program or have graduated no more than sixty (60)
days prior to the meeting in which they will preside. The election shall be held at the regular
annual meeting of the organization and each club shall, through its authorized
representative, have one vote in said election.
Nominations shall be made from the floor and voting shall be by ballot.
case no candidate shall have received a majority upon the first ballot, all but
the two highest candidates shall be dropped, and additional ballots cast until
one candidate shall receive a majority.
All officers shall be ineligible for re-election to the same office for
a successive term. No member may hold
more than one office.
one officer may be elected from a given school, except under extenuating
circumstances when there are insufficient schools represented, by nominations,from which to elect
officers will be required to participate in the meeting over which they
preside. They will be expected to
coordinate and assist with the setting up and scoring of the J. Benton Storey
Undergraduate Judging Contest, which will preclude their participating as
President shall preside at all meetings and serve as a member and chairman of
the executive committee. The President
shall also attend the Southern Region American Society for Horticultural
Science Executive Committee Meetings.
Vice-President shall preside in the absence of the President and serve as a
member of the executive committee. The
Vice-President shall serve as Chair of the J. Benton Storey Judging Contest.
Secretary shall keep a permanent record book in which the proceedings of each
meeting shall be recorded and a record of the names and addresses of the
officers of each Horticulture Club affiliated with the Collegiate Branch. At each meeting the secretary shall read the
minutes of the preceding meeting and serve as a member of the executive
committee. The secretary shall also
record the names of the authorized representatives of each club in attendance
at regular annual meetings.
Treasurer shall keep a permanent record book in which all accounts shall be
recorded. The treasurer shall receive all dues paid by member clubs of the
Collegiate Branch and disburse all funds as directed by the organization or
executive committee. The treasurer shall
invoice all clubs in the southern region for annual dues on or before September
1. Prior to the annual meeting, he/she
shall have the books audited by the Secretary-Treasurer of the Southern Region
American Society for Horticulture Science.
The treasurer shall prepare a written report for presentation at each
annual meeting and shall also certify each club eligible to membership and vote
at each annual meeting.
Newsletter Reporter shall be responsible for developing a minimum of three (3)
newsletters annually. The first newsletter should be a post-regional meeting newsletter
mailed by March 1 after the regional meeting.
This newsletter should include information about the previous regional
meeting and upcoming national meeting.
The second newsletter shall be mailed prior to September1 and shall
include a call for paper titles and award nominations as well as other
available information about
the upcoming annual
meeting. The third newsletter shall be
mailed by December 1 preceding the regional meeting and should contain the
student meeting program, information about lodging, and any tours or special
Collegiate Branch Representative shall be responsible for representing the
Southern Region American Society for Horticultural Science Collegiate Branch at
the National American Society for Horticultural Science annual meeting. A $400 reimbursement following meeting
attendance is distributed to the Collegiate Branch Representative.
will serve as judges of the Outstanding Club Share Competition. Voting takes place by secret ballot. One student from each due paying club will
serve as a representative. The club with
the majority vote receives a $100 award.
Faculty Advisor shall advise with the executive committee relative to matters
of general concern of the organization and make recommendations as to programs
executive committee consisting of the Chair, who shall be President, the
Vice-President, the Secretary, the Treasurer, the Newsletter Reporter, the
Collegiate Branch Representative and the Faculty Advisor, shall function to
direct activities of the organization and consider matters of general policy or
welfare of the organization and present recommendations at the regular annual
meetings of the organization.
Horticulture Club in the Southern Region of the
of the regularly authorized delegates of the affiliated clubs in good standing
shall constitute a quorum.
6—Reading of the Constitution and By-Laws:
Constitution and By-Laws shall be read at each regular annual meeting prior to
the election of new officers.
of Horticulture Clubs Organization:
It is recommended that Horticulture Clubs in the Southern Region adopt standard Constitutions and By-Laws in conformity with those recommended by the American Society for Horticultural Science.