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MESSAGE BOARD

About the Annual Meeting

2024  Annual Conference

February 2-4, 2024

Atlanta, Georgia

SRASHS will meet in conjunction with the Southern Association of Agricultural Scientist (SAAS) in in Atlanta, GA. ASHS Registration link, registration contact and brief information about the meeting is available at: https://ashs.org/event/2024-Southern-Regional-Annual-Meeting-Registration

 

Tentative Program Schedule

The general schedule of the meetings will be:

Friday

  • ACB Club Share and tour
  • Working Group Meetings
  • HORT Administrators Meetings
  • SRASHS Executive Committee Meeting
  • National ASHS Board of Directors Meeting

 

Saturday

  • Poster session set-up, and viewing
  • ACB judging contest
  • Working Group Meetings
  • Extension, Education & overflow Sections
  • Edmund, Childers, Barham, and Poster Judging competitions

Sunday

  • Poster session and viewing
  • ACB Business meeting & officer election
  • Commodity Section meetings.
  • Business Meeting
  • SAAS Board and General Meeting

·         SAAS Social and Reception

 

Pre-Registration and Registration Information

The cost of Registration is:

$110   Members, Faculty, and Industry

$40     Graduate student

$20     Undergraduate student

$20     ACB Club registration.

Pre-registration online prior to the meeting and registration at the meeting are the same rate. Pre-registration is fully refunded if you cancel at any time and for any reason. Therefore, everyone is strongly encouraged to pre-register online. If you pre-register online, cancellation refunds will be credited to your credit card.

 

Pre-Registration Online

(Strongly encouraged)

Deadline: Prior to and through the meeting.

Go to the following URL to access the Southern Region ASHS Registration Site:

 

https://ashs.org/events/register.aspx?id=1806801

 

We would like to thank Mike Neff, Tracy Shawn, .Heather Hilko and ASHS Headquarters for supplying the online registration service and managing abstract publication.

 

Registration at the Meeting

On-site registration will be available at the registration desk.

Payment:  Check (personal, institutional, organization, foundation) or cash. Credit card only by online registration.

 

Hotel Information and Reservations

 

The Westin Peachtree Plaza

210 Peachtree Street NW

Atlanta, GA 30303

 

For Lodging Reservations

Go to (dedicated website for SAAS lodging reservations): https://book.passkey.com/e/50578318

or call 1-800-937-8461 and ask for Southern Association of Agricultural Scientists’ group rate.

 

Deadline to reserve at group rate:

Friday, January 19, 2024, by 5:00 pm EST.

SAAS Group Rates: $159/+ tax double/single/triple/quad rooms.

Check in: 4:00 pm - Check out: 11:00 am

 

AIRPORT: Hotel is approx.10 miles (approx.13 minutes) from Hartsfield-Jackson Atlanta International Airport (ATL).

Shuttle: Hotel does not provide shuttle service to/from airport. Click here for transportation options.

 

PARKING: No self-parking available at hotel.

Valet parking: $49/overnight with in and out privileges. For SAAS participants, an automatic 25% reduction will appear on your hotel bill if you valet park.

Several self-parking garages and lots are located near the hotel. Many options are available if you search “parking options near The Westin Peachtree Plaza Hotel.”

 

HOTEL AMENITIES:

Group Rate will be honored for 3 days before and 3 days after conference dates of Feb. 2-7 for visiting/sightseeing, if available.

Internet: Complimentary internet in guestrooms for Marriott Bonvoy Members

Fitness Center: Complimentary access to WORKOUT Studio including indoor/outdoor pool.

Valet Parking: A 25% discount will appear on your hotel bill if you valet park

 

For general information on The Westin Peachtree Plaza, click here. (Do not use this for making SAAS group rate reservations; use link or phone number shown above.)

 

SAAS Web Site

https://www.saasinc.org/

Will post updates relative to hotel availability and meeting information.

 

Things to Do in Atlanta:

Georgia Aquarium

The Children’s Museum of Atlanta

Zoo Atlanta

Atlanta Botanical Garden

High Museum of Art

APEX (African American Panoramic Experience) Museum

DowntownAtlanta.com site.

Weather

 

Instructions to Presenters

Oral Paper Presentation Format:

Presenters must bring their presentation(s) as a PowerPoint presentation saved on a USB memory device. It is advisable to bring your presentation on at least two storage devices for redundancy. If you would like to bring your presentation on any other storage form, check with the Chair ahead of time to make sure their computer will accept that form.

 

Poster Preparation Instructions

Size, Format and Font. Poster presentations must fit with a 48” x 48” size.  Abstract titles, names, and affiliations should appear on the top of the poster. A simple sans serif-face font (e.g., Helvetica) should be used. Lettering for the title should be at least one inch tall. Lettering for text and illustrations should range in size between 6 mm and 12 mm. The authors’ names and affiliations may be somewhat smaller. Authors are urged to include photographs to assist in author identification.

Content. Do not prepare a poster as if it were a manuscript. Primarily, use tables and figures and use limited verbiage. Details of the work can be provided in discussions with interested parties.

Display. Mount your poster on the poster board that has the same number as your title in the program. Pushpins or Velcro buttons may be used to hang posters. Pins/Velcro must be supplied by presenter—they will not be available on-site. 

Poster Competition. Undergraduate and graduate students wishing to participate in the poster judging competition should indicate their intent to the Chair of the Poster Section when they submit their poster title. Limited numbers may be accepted at the meeting, check with the registration table.

Abstract Preparation Instructions:

In order to publish abstracts: 1) one of the authors must be registered for the SRASHS conference (or one of the other SAAS groups), 2) the paper or poster must be presented in a conference session, and 3) the title must appear in the Conference Program. Prepare abstracts according to the “Instructions for Submission of Abstracts for Publication by ASHSform at the end of the Newsletter. Each abstract must be submitted as a separate Word (.doc) file. If you use another word processing language, save, and submit the abstract as a rich text format (.rtf) file. Email your abstract to the Chair before the meeting or you may submit the abstract in a file format to the Chair at the meeting. The Chair may give a few days grace period to send the abstract by email after the meeting. To be published, all abstracts must be formatted properly.

Double Presentations

Students cannot present an oral talk or poster in the competition, and also present the same in a commodity section.  Working Groups may allow double presentations, consult the Chair.

 

Instructions to

Section Chairs and Judges

Section Chairs:

The Section Chairs are responsible for bringing a laptop computer and projector for their Section. If this is a problem, there will be one or two projectors that can be checked-out at the registration desk – first come first serve.

Judges:

ACB Advisor:  Arranges judges for the J. Benton Storey Judging Contest.

Collegiate Branch Section Chair:  Arranges judges for the Edmund Undergraduate oral presentations.

Poster Section Chair:  Arranges judges for the undergraduate and graduate  Poster judging.

President-Elect:  Arranges judges for the Childers Masters and Barham PhD graduate oral presentations.

Chairs collect abstracts:

All Chairs collect abstracts at the meeting or give the presenters a few days to submit abstracts to the Chair by email. The Chair emails abstracts to National ASHS Headquarters by mid-February; contact person and email address TBA. In order for an abstract to be published:

·   The abstract title must appear in the Conference Program.

·   The paper must have been presented orally or as a poster at the meeting. “No shows” are not published.

·   One of the authors must be registered for the conference (Horticulture or any other SAAS section).

·   The abstract must be formatted properly.

 

Southern Region Dues and Membership

Dues can be paid through the ASHS web site. Southern Region-ASHS membership is separate from ASHS membership. If you want to pay dues and join the Southern Region-ASHS go to: (https://www.ashs.org/store/ListProducts.aspx?catid=294320)

If you are an ASHS member, you can  pay your SR-ASHS with your National membership.  If absolutely necessary, dues can also be paid at the annual meetings.  Dues are $30. Notice: Dues must be paid to vote, to be elected to an office or to receive an award.

 

Future Meetings Sites

2025 – Irving, TX

2026 – Louisville, KY

2027 – Oklahoma City, OK

 

 


Southern Region ASHS
The Southern Region  ASHS is a regional scientific society of the parent scientific society the American Society for Horticultural Science.  The Southern Region encompasses the 14 southern states of Texas, Louisiana, Oklahoma, Arkansas, Mississippi, Georgia, Alabama, Florida, South Carolina, North Carolina, Virginia, West Virginia, Kentucky and Tennessee.  Membership varies over the years from about 400 to 500 active members.  Membership is composed of  research scientists, teachers and extension specialist from Universities, State, Federal and private research organizations, and industry. The Southern Region also contains a student section, the Association of Collegiate Branch, which is composed of student clubs from Departments of Horticulture and Plant Science across the region.  The main focus of the Southern Region is the Annual Meeting, which is held every February in conjunction with the Southern Association of Agricultural Scientists (SAAS).  The Annual Meeting consist of presentations of scientific papers, student paper competitions and judging contest, commodity group meetings,  and awards presentations. 

Goals:
  • Encourage and facilitate the mutual exchange of ideas and information concerning horticultural research, extension, education, and industry in the south
  • Promote stronger bonds among horticulturists in the southern regions
  • Encourage participation in the national society of the American Society for Horticultural Science
The Southern Region ASHS is recognized widely as the strongest and most active Region of the American Society for  Horticultural Science, and has a history that goes back to 1920!  Join us and become a part of the Tradition.

President

Elina Coneva

Dept. of Horticulture

Auburn University

101 Funchess hall

Auburn Alabama, 36849

Phone: 334-844-7230

edc0001@auburn.edu

President-Elect

Christine Coker

Coastal Research and

 Extension Center

Mississippi State University

1815 Popps Ferry Rd

Biloxi, MS 39532-2108

Phone: 228-388-4710

christine.coker@msstate.edu


Secretary-Treasurer

David Wm. Reed

Dept. of Horticultural Sciences

Texas A&M University

TAMU 2133

College Station, TX  77843

Phone: 979-777-2750

dwreed@tamu.edu